Formal Sealed Bids or Proposals In most cases when the City seeks to procure goods or services estimated to cost more than $10,000, a Formal Sealed Invitation to Bid or a Request for Proposal will be issued. Formal Sealed Bids and Proposals shall be solicited by newspaper advertisements when directed by City Council. The Bid or Proposal document is also displayed on the public bulletin board by the City Clerk's Office, and an announcement is placed on the City of Troy's website under the Purchasing Department, "Bidding Opportunities." Bids and Proposal documents are no longer mailed to vendors. Vendors are encouraged to register online at MITN to receive notification of all solicitations. If you do not have internet access, please call the BidNet support group at 800.835.4603. Responses to Bids or Proposals are secured unopened until the date and time specified in the bid or proposal document. Sealed Bids or Proposals are opened publicly, read aloud, and recorded. The Bid or Proposal is not fully awarded until approved by Troy City Council.
Informal Requests for Quotations For goods and services estimated to cost less than $10,000, the City seeks price quotations and proposals from at least three vendors using techniques that are less stringent than for Formal Invitations to Bid. Informal Quotations may be requested and received using telephone, fax or other unsealed methods of expediting the exchange of information between the Vendor and the City's Purchasing Department. City Departments use delegated authority to seek informal quotations for purchases less than $10,000
The read more button below will assist you better understanding the process to be followed to do business with the City of Troy. And also help vendors or suppliers understand the role and responsibility involved in purchasing goods and services by the City of Troy. The City encourages all companies to register as vendors and to participate in the competitive process initiated by the City to enable its effective and efficient operation.