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City Clerk's Office

Aileen Dickson, MMC, MiPMC II City Clerk

Aileen Dickson, MMC, MiPMC II | City Clerk

What's new?
Did you know that anyone can vote an absentee ballot now? (We call it "No-Reason Absentee")

And, we can automatically mail you an application before each election if you enroll on the Permanent Absentee Voter List. Enroll by going to the Permanent AV List page and submitting your info!

We accept online payments!  You can now pay for birth/death certificate requests, licensing fees, FOIA request fees, and cemetery fees by clicking the Clerks Online Payments link on the green bar on the left.  Convenience fees apply.

It's been 5 years since the implementation of the Do Not Knock Registry. Residents on the Registry need to renew every 5 years. Not sure how long it's been? Addresses can be renewed anytime to restart the clock!

What do we do?

The mission of the City Clerk’s Office is to build trust and confidence by promoting transparency with access to public records; ensuring access to free, fair, and secure elections for all voters; securing vital records for events in Troy; providing records management services to all City departments including City Council; and, providing excellent customer service to all internal and external contacts.

The City Clerk's Office provides clerical service to the City Council by preparing the agendas and recording the minutes of City Council meetings. The City Clerk is the parliamentarian for City Council.

As official keeper of the records, original minutes of all meetings of the City Council and Boards and Committees are kept and archived in the City Clerk's Office. Birth and death records are kept for all events occurring in the City, and certified copies are made available to those eligible to purchase them.

Licenses such as business, temporary merchants, peddlers, and sidewalk sales are issued in the City Clerk's Office. The filing of petitions, lawsuits, subpoenas, and Freedom of Information Act requests occurs at the City Clerk's Office as well. The City Clerk's Office also provides notary services (some fees may apply for notary service).

The City Clerk's Office conducts elections in accordance with State and Federal law. The City Clerk administers the Oath of Office to City officials, Police sworn personnel and appointees to boards & committees. 

Additional Services & Information
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